Do you need assistance to keep your Inbox organised?
|Outlook and Gmail offer you a feature called Rules / Filters respectively.Rules and Filters can help you by:
To assist you in Outlook, I have created a video which will show you how I file incoming messages from Tim Ferriss (author of “The 4-hour Workweek”) to a folder called Tim.
To do this, I’m going to create the folder first and then create the Rule. If you already have a folder to place your messages into, then skip the “creating a folder” step.
Step 1: To create my new folder:
- Position your cursor. For example, I’m selecting the Inbox as I want the new folder to be placed below the Inbox;
- Then from the Ribbon, select Folder tab > New Folder icon;
- You will now be prompted for the folder name (Tip: keep your folder names succinct); then
- Click on [OK]
Step 2: To create the Rule:
- Working from where these messages will be located (In this example, my Inbox), I’m going to click on one of Tim’s messages.
- To have the Rule generator do all of the work, [Right Mouse] button on the message then select Rules.
- There are several options here and I’m going to select “Always move messages from …”
- Outlook will now ask you to “choose a folder” to where these message will be moved. So I’m going to select “Tim”.
- Now click on [OK]
Outlook will now run through your Inbox to pick up and move any other messages that match this Rule. This may take a few minutes if you have a large inbox.
I hope you find this feature helpful and that it assists you to organise your inbox a little better.
PS: Let me know if you would like a video to assist with filters in Gmail.